Legal Assistant, Litigation Department
Full Time • Bernardsville
Job Description
Flanagan, Barone & O'Brien, LLC is seeking an experienced and highly motivated Legal Assistant to join our growing team. The ideal candidate is hardworking and detail-oriented and must have at least 5 years' proven work experience in litigation.
Responsibilities
· Provide administrative/legal assistant support to general litigation attorneys and enhance office effectiveness;
· Handle communication with court, counsel, clients, witnesses etc.;
· Proficient knowledge of filing/downloading procedures for pleadings, motions, etc. via electronic platforms
(eCourts, PACER, etc.);
· Process outgoing communications via mail, fax, email, etc.;
· Maintain and confirm attorneys’ calendars, including calendar coordination and tracking of litigation deadlines;
· Schedule depositions/subpoenas/independent medical examinations;
· Prepare and serve subpoenas for documents and witness testimony;
Responsibilities
· Provide administrative/legal assistant support to general litigation attorneys and enhance office effectiveness;
· Handle communication with court, counsel, clients, witnesses etc.;
· Proficient knowledge of filing/downloading procedures for pleadings, motions, etc. via electronic platforms
(eCourts, PACER, etc.);
· Process outgoing communications via mail, fax, email, etc.;
· Maintain and confirm attorneys’ calendars, including calendar coordination and tracking of litigation deadlines;
· Schedule depositions/subpoenas/independent medical examinations;
· Prepare and serve subpoenas for documents and witness testimony;
· Prepare and process letters for attorney review;
· Prepare basic legal documents, discovery requests and correspondence;
· Answer and direct phone calls;
· Organization of electronic files to ensure that case-related documents are easy located for review/reference;
· Organization of electronic files to ensure that case-related documents are easy located for review/reference;
· Maintain case list;
· Ensure that case-related documents are well organized and available for review; and
· Ensure that case-related documents are well organized and available for review; and
· Maintain and update case file information.
Skills
· Proven working experience as legal assistant/legal secretary;
· Familiarity with legal procedures/protocols and eCourts/PACER;
· Proficient in Microsoft Office, including Word, Outlook, Excel;
· Possess excellent oral and written communication skills;
· Familiarity with legal procedures/protocols and eCourts/PACER;
· Proficient in Microsoft Office, including Word, Outlook, Excel;
· Possess excellent oral and written communication skills;
· Ability to manage multiple priorities, meet deadlines and work under pressure;
· Must be detail oriented;
· Possess excellent organizational skills;
· Familiarity with legal terminology;
· Strong verbal and written communication skills; and
· Highly organized with document management experience.
· Familiarity with legal terminology;
· Strong verbal and written communication skills; and
· Highly organized with document management experience.
Benefits
- PTO
- Life Insurance
- 401k
- Paid Holidays
- Medical, Dental, Vision
- FSA offered
- AFLAC offered
- Competitive Compensation
Salary commensurate with experience. We are a successful, growing firm which embraces diversity in seeking to build a strong team of professionals.
EOE M/F/D/V
EOE M/F/D/V
Flanagan, Barone & O’Brien LLC Firm Overview
Flanagan, Barone & O’Brien LLC, established in 1973, provides exceptional legal services to the insurance industry, corporate clients, government entities and individuals. Over the past forty years the firm has adhered to its traditions of excellence and value while continually transitioning to keep pace with ever-changing times and the needs and expectations of our clients. The firm embraces diversity and is a majority women-owned firm. These values of diversity and inclusion make us strong, creative and innovative attorneys. Our attorneys approach challenges collaboratively and from a variety of perspectives borne from different life experiences. The firm specializes in litigation and has instilled in all of its professionals and staff a core philosophy of partnering with clients to resolve problems. Flanagan, Barone & O’Brien provides a welcome alternative to larger firms by delivering excellent results efficiently and economically.
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